I suspect that one of the peculiarities of academia in Catalonia and Spain (but perhaps this happens also in other parts of the world) is that virtually every institution or funding agency requires applicants to submit their CV using its own highly specific template.
This means that whenever you apply for a grant or take part in an institutional procedure (e.g. internal promotions, external research quality evaluations or accreditations), you cannot simply use your own CV—or even adapt it freely under a set of headings. Instead, each time you have to copy exactly the same information into a different rigid, institution-specific template.
These templates tend to share a few characteristics. They usually include huge headings with logos and, most of all, they rely very heavily on all sorts of cryptic tables–instead of plain text. As a result, the formatting is surprisingly easy to break once you start filling them in, and the whole document becomes a mess.
Another common feature is that institutions replace these templates every few years—usually with the (false) promise that the new version will finally be the definitive one that will remain stable in the future. Since many of these applications and evaluations regularly repeat every few years, scholars find their old versions useless and, instead of quickly updating them with the new information, they have to start from scratch.
And so this is what I have been doing this week! I spent two very long afternoons transferring all the data from my old CV for one Catalan accreditation agency (which was a rara avis because had actually been using the same template for many years!) into its new template.
The problem is not that the task is difficult—it isn’t at all. Nor is the problem simply that it is tedious–every profession involves repetitive admin tasks from time to time. For me, the real problem is that it is entirely unnecessary.
To make matters worse, the longer your career, the more time this takes, simply because your CV gets longer. The template I completed this week ran to 50+ pages—not because I have an extraordinary publication record, but because the logos, tables and formatting consume so much space.
I have no idea who designs these templates, but they all seem to have one thing in common, regardless of the institution or funding agency: they look as though they were created by someone who has never had to complete an academic CV. I’m sure there must be a reason for this that completely escapes me—and I would genuinely like to understand it. As someone who regularly evaluates grant and job applications, I can say that my task has never been easier, or more difficult, because a CV followed a standardized template rather than a well-organized personal format. But there must be other considerations that explain why these templates persist.
Of course, software exists that is supposed to help scholars solve this problem. In principle, it is possible to export information automatically from institutional repositories into these templates. In practice, however, the output is often riddled with formatting errors, missing or duplicated entries, typos, and mismatches caused by the complexity of the templates themselves. As a result, many academics end up filling them in manually anyway.
The whole issue has become such a familiar source of frustration that it has even inspired some genuinely funny and ingenious videos—such as this parody based on the famous scene from Der Untergang, which has become a source of comic relief for a few colleagues and me.


































